Make Airbnb guest communication easier with ready-to-copy AI prompts for booking confirmations, check-in instructions, house rules, guest issues, checkout messages, review requests, and more. These editable prompts help hosts create clear, friendly, and professional guest messages in minutes.

What This Prompt Pack Does

• Helps Airbnb hosts quickly create professional guest messages for every stage of the stay.
• Saves time by turning basic booking details into polished, friendly messages.
• Improves guest communication with clear, warm, and easy-to-understand message templates.

Tips for This Prompt Pack

• Replace every bracketed section like [GUEST NAME] or [CHECK-IN TIME] with your own details.
• Choose the tone that matches your Airbnb brand, such as friendly, luxury, casual, or professional.
• Always review the AI-generated message before sending to make sure the details are accurate.

How to Use This Prompt Pack

• Copy one prompt from the pack and paste it into ChatGPT or your preferred AI tool.
• Fill in your property details, guest details, rules, and instructions.
• Generate the message, edit if needed, then send it through Airbnb.

10 Copy Paste Prompts for Airbnb Host Messages

1. Booking Confirmation Message Prompt

Copy/Paste Prompt:

Act as a friendly and professional Airbnb host communication assistant. Write a warm booking confirmation message for my Airbnb guest.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Check-in date: [CHECK-IN DATE]
• Check-out date: [CHECK-OUT DATE]
• Number of guests: [NUMBER OF GUESTS]
• Property location: [CITY/AREA]
• Host name: [HOST NAME]
• Tone: [Warm / Luxury / Friendly / Professional / Casual]

The message should:

• Thank the guest for booking.
• Confirm their stay dates clearly.
• Make them feel welcomed and excited.
• Mention that check-in details will be shared closer to arrival.
• Invite them to ask questions before their trip.
• Keep it short, polished, and Airbnb-message friendly.
• Avoid sounding robotic or overly formal.

Write the final message in a natural, guest-friendly tone.

2. Pre-Arrival Reminder Message Prompt

Copy/Paste Prompt:

Act as an experienced Airbnb host. Write a helpful pre-arrival reminder message for my guest before their stay.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Check-in date: [CHECK-IN DATE]
• Check-in time: [CHECK-IN TIME]
• Property address or area: [ADDRESS/AREA]
• Parking details: [PARKING DETAILS]
• Wi-Fi info: [WI-FI NAME AND PASSWORD OR “SHARE AFTER ARRIVAL”]
• Important note: [ANY IMPORTANT NOTE]
• Host name: [HOST NAME]

The message should:

• Remind the guest that their stay is coming up.
• Confirm check-in date and time.
• Mention that full check-in instructions are included or will be sent soon.
• Include parking or arrival tips if available.
• Sound helpful, calm, and organized.
• Make the guest feel prepared before arrival.
• Keep the message easy to read with short paragraphs.

Write a complete Airbnb-ready message.

3. Self Check-In Instructions Prompt

Copy/Paste Prompt:

Act as a clear and helpful Airbnb host assistant. Write step-by-step self check-in instructions for my guest.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Full address: [FULL ADDRESS]
• Check-in time: [CHECK-IN TIME]
• Door type: [Smart lock / Lockbox / Keypad / Key pickup / Front desk]
• Entry code or key location: [CODE OR KEY DETAILS]
• Parking instructions: [PARKING DETAILS]
• Building entrance instructions: [BUILDING OR GATE DETAILS]
• Wi-Fi info: [WI-FI DETAILS]
• Emergency contact: [PHONE NUMBER OR CONTACT METHOD]
• Host name: [HOST NAME]

The message should:

• Start with a friendly greeting.
• Clearly explain how to access the property.
• Use numbered steps for easy reading.
• Mention where to park or enter the building.
• Include any gate, elevator, stair, or lockbox instructions.
• Remind guests to message me if they have trouble.
• Keep the tone friendly but very clear.
• Avoid long complicated paragraphs.

Write the final message so a tired traveler can follow it easily.

 

4. House Rules Reminder Prompt

Copy/Paste Prompt:

Act as a polite Airbnb host. Write a friendly house rules reminder that does not sound strict or rude.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Quiet hours: [QUIET HOURS]
• Smoking policy: [SMOKING POLICY]
• Pet policy: [PET POLICY]
• Party/event policy: [PARTY POLICY]
• Parking rule: [PARKING RULE]
• Trash instructions: [TRASH INSTRUCTIONS]
• Extra guest policy: [EXTRA GUEST POLICY]
• Checkout time: [CHECKOUT TIME]
• Host name: [HOST NAME]

The message should:

• Thank the guest for respecting the home.
• Present the rules in a friendly and respectful way.
• Use bullet points for easy reading.
• Avoid sounding aggressive or negative.
• Make the rules feel like part of creating a comfortable stay.
• Remind the guest they can ask questions.
• Keep the message professional and guest-friendly.

Write the final message as a polished Airbnb host message.

 

5. Welcome Message After Check-In Prompt

Copy/Paste Prompt:

Act as a thoughtful Airbnb host. Write a welcome message to send shortly after my guest checks in.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Host name: [HOST NAME]
• Wi-Fi name: [WI-FI NAME]
• Wi-Fi password: [WI-FI PASSWORD]
• Important reminder: [ANY IMPORTANT REMINDER]
• Best way to contact me: [AIRBNB APP / PHONE / TEXT]

The message should:

• Welcome the guest warmly.
• Ask if they were able to check in smoothly.
• Share or remind them of Wi-Fi details.
• Mention that I’m available if they need help.
• Encourage them to relax and enjoy the stay.
• Keep the tone warm, natural, and not too long.
• Sound like a real host, not a corporate message.

Write the final Airbnb-ready message.

6. Local Recommendations Message Prompt

Copy/Paste Prompt:

Act as a local Airbnb host and travel guide. Write a helpful local recommendations message for my guest.

Use these details:

• Guest name: [GUEST NAME]
• Property location: [CITY/NEIGHBORHOOD]
• Guest type: [Couple / Family / Solo traveler / Business traveler / Group of friends]
• Food recommendations: [RESTAURANTS OR CAFES]
• Grocery stores nearby: [GROCERY STORES]
• Attractions nearby: [ATTRACTIONS]
• Transportation tips: [TRANSPORTATION TIPS]
• Hidden gem: [LOCAL HIDDEN GEM]
• Host name: [HOST NAME]

The message should:

• Feel personal and useful.
• Group recommendations by category.
• Include short descriptions for each place.
• Mention distance or travel time if provided.
• Avoid making the message too long.
• Sound like a friendly local giving real advice.
• End by inviting the guest to ask for more suggestions.

Write the final message in a warm Airbnb host tone.

7. Mid-Stay Check-In Message Prompt

Copy/Paste Prompt:

Act as a caring Airbnb host. Write a short mid-stay check-in message to make sure my guest is comfortable.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Host name: [HOST NAME]
• Any reminder to include: [REMINDER OR LEAVE BLANK]
• Tone: [Friendly / Professional / Warm / Luxury]

The message should:

• Ask if everything is going well.
• Let the guest know I’m available if they need anything.
• Avoid sounding intrusive.
• Keep it short and natural.
• Make the guest feel supported but not bothered.
• Include the reminder only if it sounds helpful.

Write 2 versions:

1. A very short version.
2. A warmer, slightly more personal version.

 

8. Guest Problem or Complaint Response Prompt

Copy/Paste Prompt:

Act as a calm, professional Airbnb host. Write a polite response to a guest who reported a problem during their stay.

Use these details:

• Guest name: [GUEST NAME]
• Problem reported: [DESCRIBE THE ISSUE]
• What I can do to help: [SOLUTION OR NEXT STEP]
• Estimated response time: [TIMEFRAME]
• Host name: [HOST NAME]
• Tone: [Apologetic / Calm / Professional / Reassuring]

The message should:

• Thank the guest for letting me know.
• Acknowledge the issue without being defensive.
• Apologize briefly and sincerely.
• Explain the next step clearly.
• Reassure the guest that I’m handling it.
• Avoid blaming the guest, cleaner, maintenance team, or previous guests.
• Keep the message professional and solution-focused.

Write the final Airbnb message in a calm and helpful tone.

9. Late Checkout or Early Check-In Response Prompt

Copy/Paste Prompt:

Act as a professional Airbnb host. Write a response to a guest asking for early check-in or late checkout.

Use these details:

• Guest name: [GUEST NAME]
• Request type: [Early check-in / Late checkout]
• Standard check-in time: [CHECK-IN TIME]
• Standard checkout time: [CHECKOUT TIME]
• Can I approve it?: [YES / NO / MAYBE]
• Approved time if yes: [APPROVED TIME]
• Reason if no: [CLEANING SCHEDULE / NEXT GUEST / AVAILABILITY / OTHER]
• Extra fee if any: [FEE OR “NO FEE”]
• Host name: [HOST NAME]

The message should:

• Thank the guest for asking.
• Clearly say whether the request is approved, not available, or still being checked.
• If approved, confirm the exact time.
• If not approved, explain politely without sounding harsh.
• Mention luggage storage only if available.
• Keep the tone friendly and professional.
• Make the guest feel respected either way.

Write 3 versions:

1. Approved request.
2. Not available.
3. “I’ll confirm closer to the date” version.

 

10. Checkout Instructions and Review Request Prompt

Copy/Paste Prompt:

Act as a friendly Airbnb host. Write a checkout instructions message that also politely encourages the guest to leave a review.

Use these details:

• Guest name: [GUEST NAME]
• Property name: [PROPERTY NAME]
• Checkout date: [CHECKOUT DATE]
• Checkout time: [CHECKOUT TIME]
• Key or lock instructions: [KEY/LOCK INSTRUCTIONS]
• Trash instructions: [TRASH INSTRUCTIONS]
• Dishes or kitchen instructions: [DISH INSTRUCTIONS]
• Towels and linens instructions: [TOWELS/LINENS INSTRUCTIONS]
• Parking reminder: [PARKING REMINDER]
• Host name: [HOST NAME]

The message should:

• Thank the guest for staying.
• Clearly list checkout steps.
• Keep the instructions simple and not overwhelming.
• Remind them of checkout time.
• Ask them to message me once they have checked out if needed.
• Politely mention that I’d appreciate a review if they enjoyed their stay.
• Avoid sounding pushy about the review.
• End with a warm goodbye.

Write the final message in a clean, easy-to-follow format.